Pool cars are provided to allow staff to undertake company business without having to use their own private vehicle. Pool cars are provided predominantly for business mileage only. A small amount of private mileage may be incurred by an individual, but this must be declared on the log sheet and will be recharged to the individual through the payroll system.

Booking procedure
Before booking a pool car, please ensure that you obtain the permission of your line manager. He/she will be contacted when you make the booking, to check that this has been authorised. Pool cars can be booked by contacting the Helpdesk, either by email (helpdesk@ KFK.com) or telephone (01793-525252). It is advisable to give as much notice as possible when making a booking, as otherwise you may find that no pool car is available when you need it.

Collection process
The keys and logbook must be collected from Reception during normal working hours (8.30am to 5.30pm). If you need to collect the car outside these hours, you must make alternative arrangements with the Helpdesk. Where are the pool cars kept? Cars are kept in the lower basement car park. Enter by the stairs closest to the Octagon building. There is a security key pad on the door, where you will need to enter the code shown on the inside front cover of the pool car logbook. Pool cars are always parked in marked bays and nowhere else in the car park.

Before driving off
Please check the vehicle before driving off. Any faults must be reported to the Helpdesk immediately. You should enter into the logbook the mileage that is indicated, and check it is identical to the end mileage recorded by the previous driver. If this is not the case, you should report this upon returning the vehicle.

Exiting the car park
Inside the front cover of the logbook is an access card. This will need to be swiped through the card reader to raise the exit shutter. The shutter closes automatically when the car has driven through.